One-Time Disposal of Obsolete Records (RC-1)

The application for the One-Time Disposal of Obsolete Records (RC-1) authorizes the disposal of records that are no longer being created by a public office.  The application authorizes disposal of only those records listed on the form.  This differs from a Records Retention Schedule (RC-2), which provides continuing authority to dispose of records.  Obsolete records are records that have never been properly scheduled on a Records Retention Schedule (RC-2) and are no longer created by a public office or were only created once.  If obsolete records are found and they no longer have any administrative, fiscal, legal, or historical value they are listed on a One-Time Disposal of Obsolete Records (RC-1) form and proposed for disposal.  The One-Time Disposal of Obsolete Records (RC-1) form are also used to document any early destruction of records due to a disaster as well as document the transfer of records from one institution to another.  

Applications for the One-Time Disposal of Obsolete Records (RC-1) are reviewed and approved by the County Records Commission under authority granted them in ORC 149.38.  When the County Records Commission has approved any application for the One-Time Disposal of Obsolete Records (RC-1), the Commission sends that application to the Ohio History Connection for review.  The Ohio History Connection then reviews the application within a period of not more than sixty days.  During the sixty-day review period, the Ohio History Connection may select for its custody from the application any records it considers to be of continuing historical value.  Upon completion of its review, the Ohio History Connection forwards the application for the One-Time Disposal of Obsolete Records (RC-1) to the Ohio Auditor of State for the auditor's approval or disapproval.  The Auditor of State has an additional sixty days to review the schedule.  Once all the signatures have been affixed from the Ohio History Connection and Auditor of State without any issues, transfers or disapprovals the application is returned to the County Records Commission and the records can then be disposed.