Union County Commissioners Office

233 West Sixth Street
 Marysville, OH 43040
 Phone:  937-645-3012
 Fax:  937-645-3002
E-Mail: commissioners@unioncountyohio.gov

Click this link for our Staff Directory and additional contact information.

Meeting with the Union County Board of Commissioners 

The Union County Board of Commissioners meet every Wednesday beginning at 8:30 a.m. please see our Meeting Schedule page for more information. The meetings are held in the Commissioners' Hearing Room at 233 West Sixth Street, Marysville, Ohio 43040

The Board will allow citizen comments/discussions at their discretion. The Open Meetings Act mandates that all meetings of the County Commissioners are open to the public, unless in executive session, however the Act does not necessarily provide attendees the right to be heard at meetings.

Union County CDBG Program

Request For Qualifications And Proposals For Program Year 2024 – 2026

The Union County Board of Commissioners intends to apply for and administer various Community Development Block Grants over the next three (3) program years.  The County is requesting Statements of Qualifications and Proposals from qualified consulting firms, agencies or individuals for the purpose of providing professional administrative and implementation services for Program Years 2024, 2025 and 2026.

The required Scope of Services will be as follows:

1. Grant Applications

The Consultant shall follow the Ohio Department of Development, Office of Community Infrastructure’s (ODOD, OCI) requirements and shall prepare the grant applications as selected by the County Commissioners and submit them to the ODOD, OCI by the grant deadlines.

2. Public Hearings

The Consultant shall coordinate and attend any required public hearings and CDBG planning sessions, as required by ODOD, OCI, including any other required citizen participation meetings.

3. Grant Administrator Services

The Consultant shall be the County’s designated grant administrator, and shall start providing the following services immediately upon submittal of the grant applications.

1. Representative – The Consultant shall be the County’s designated agent in all dealings with the Ohio Department of Development’s staff.  This shall include representing the County in all aspects of the CDBG program grant applications, monitoring, performance reports, ODOD workshops, closeouts, audits and similar activities.  The Consultant shall work directly for the County and shall report to the Commissioners as often as needed and/or as requested by the County in order to keep the County informed and involved in all activities during the course of the application phase, and during the course of the project, if funded.

2. Documents – The Consultant shall be responsible for assisting in preparation and review of all grant documents which require or should involve County approval prior to submittal to the ODOD or release to the public or news media.

3. Citizen Participation – The Consultant shall be responsible for carrying out Citizen Participation activities with assistance from other local officials and citizens as appropriate.

4. Records – The Consultant shall be responsible for the establishment of a record keeping system for all aspects of these programs in accordance with rules and regulations.  The Consultant shall assist and supervise any other persons, firms, agencies, etc., involved in the program in establishing record keeping systems appropriate with their grant duties.

5. Bookkeeping – The Consultant, with local staff assistance as needed, will be responsible for establishing and overseeing a bookkeeping and financial management system as needed to meet all rules and regulations of these programs.

6. Environmental Review – The Consultant shall perform all required Environmental Review procedures, compile the Environmental Review Record and obtain the release of funds.

7. Fair Housing and Equal Opportunity – The Consultant shall be responsible for assisting the County in meeting its fair housing and equal opportunity assurance as it pertains to the grant programs.

8. Construction and Procurement Oversight – The Consultant shall be responsible to oversee the procurement of engineering, construction, contract management, bidding and small purchase procurement following Federal and State requirements.  This shall include, but not be limited to, prevailing wage compliance, Section 3 compliance, labor standards, equal employment opportunity and various regulations.

4. Other Rules and Regulations

The Consultant shall be the County’s staff person in seeing that other County obligations under the CDBG program are met.  These will include, but not be limited to:  Compliance with Executive Order 12372, Federal Procurement Regulations, Property Management, Acquisition of Local Property, Relocation, Bonding and Insurance, Historic Preservation, Flood Insurance, Clean Air Act, Water Pollution Control Act, Hatch Act, and other HUD, State, or Federal regulations as pertain to the administration of these grants.

5. Local Staff Persons

The Consultant will provide trained, qualified staff to undertake the services requested above, or will indicate how these services can be achieved using an alternative method.

Request for Statement of Qualifications/Proposals

If you are interested in performing the work as specified above for the County, please submit:

1. A description of the firm, including number of years in existence and number of years the firm has actively been providing community development and planning services to clients; and,
2. A list of clients with appropriate contact persons; and,
3. A description of your firm’s experience in providing CDBG assistance to communities (and particularly experience in administering CDBG Allocation and Competitive Programs and related CDBG Programs); and,
4. Resumes of the principals of the firm and those persons who would be performing the specified services; and,
5. Please provide proposals on an estimated percentage basis of the various CDBG programs including, but not limited to:  Allocation & Fair Housing, Critical Infrastructure, Neighborhood Revitalization, Flexible and Residential Public Infrastructure grants.  Final contract proposals will be determined/negotiated with the successful applicant once final grant amounts are determined for each grant submitted for CDBG funding.

Please return Statements of Qualifications/Proposals and other items requested to the Union County Board of Commissioners at the following address:

Union County Commissioners

County Office Building

233 West Sixth Street

Marysville, Ohio 43040-1526

Attn: Letitia Rayl

All responses must be received by Union County no later than 4:00 p.m. May 3, 2024.

All Statements of Qualifications/Proposals received by the due date will be reviewed and ranked by the County.  The Commissioners will then request a meeting, if necessary, with the top-rated firm/agency.  Contracts will be negotiated with the selected firm/agency for each grant program awarded.

Mill Creek Waterway Improvement Project Web Page

Click the link below for more information on Fair Housing

Fair Housing Information

Fair Housing Program

According to The Fair Housing Amendments Act of 1988 it is:

Unlawful to discriminate against any person because of:  Race, Color, National Origin, Religion, Physical or Mental Disability, Gender (Including Sexual Harassment) or Familial Status (Having Children)

• In the sale or rental of housing or residential lots
• In advertising the sale or rental of housing
• In the financing of housing
• In the provision of real estate brokerage services
• In the appraisal of housing
• Blockbusting is also illegal

Anyone who feels he or she has been discriminated against may file a complaint of housing discrimination at the following numbers:

• U.S. Department of Housing and Urban Development (HUD) Hotline:  1-800-669-9777
• Ohio Civil Rights Commission:  614-466-2785
• Logan, Union and Champaign County Housing Program and City of Marysville:  937-666-3431 or 1-866-666-4612
• Logan, Union and Champaign County Housing Program and City of Marysville: heathermartin@lucplanning.com or Fair Housing Contact Form

Contact Information

Letitia Rayl, Assistant County Administrator/Budget Officer

lrayl@unioncountyohio.gov

937-645-3012

Commissioner's Office Records Retention Schedule 

Public Records Policy

Amendment to hearing days updated 1-14-21