Union Co Council of Governments HVAC-R 2024 RFP


Download copy of RFP: UCCOG_RFP_for_Cooperative_Purchasing_031324.pdf 

Addendum #1: UCCOG_RFP_for_Cooperative_Purchasing_Addendum1.pdf 

Sealed proposals will be received by the Union County Council of Governments of Union County, Ohio (UCCOG) for the following:

HVAC-R Solutions for Heating, Cooling and Ventilation Systems and Facilities on and Indefinite Delivery/Indenite Quantity Basis.

As a pilot program, the UCCOG is seeking proposals from qualified, licensed independent Contractors with demonstrated professional competence and experience to provide all labor, equipment, goods, and supplies necessary to provide HVAC-R solutions to operate, maintain, and modernize efficient and sustainable heating, cooling and ventilation systems and facilities on an Indefinite Delivery/Indefinite Quantity basis.  Under the authority of R.C. §9.48, as amended, the UCCOG wishes to provide local government buyers access to commercial products and services at volume discount pricing as their needs may arise and without engaging in a full procurement process. 

The UCCOG may select one Contractor to provide HVAC-R Services on an as-needed basis to interested political subdivisions or the UCCOG may create a “pool” of Contractor(s). The actual number of pool participants chosen will depend on the number of qualified proposals received.

Indefinite Delivery/Indefinite Quantities (ID/IQ) Contract. UCCOG does not guarantee any minimum or maximum amount of work as a result of any award ensuing from this RFP and reserves the right to award work on an as-needed basis. 

Any contract made under this RFP will be without a Guaranteed Contract Minimum Amount or a Not-to-exceed Maximum Amount. Any ensuing contract will be an Indefinite Delivery/ Indefinite Quantities (ID/IQ) Contract. UCCOG will award to one or more responsive and responsible contractors. UCCOG reserves the right to adjust these amounts, if in its best interest to do so, prior to contract approval.

A copy of this Notice is posted at https://PublicNoticesOhio.com. The complete Request for Proposals and Instructions is available online at: https://www.unioncountyohio.gov/UCCOGHVACR2024RFP or upon request through the UCCOG via email at: uccogrfp@marysvilleohio.org 

Submit sealed proposals no later than 3:00 p.m. on Monday, April 1, 2024, at the Union County Commissioners Office, 233 West Sixth Street, Marysville, Ohio 43040. The name of each RFP responder will be publicly announced at that time.

The submitted proposal shall be clearly marked “HVAC-R Solutions for Heating, Cooling and Ventilation Systems and Facilities ID/IQ Proposal” on the front of the envelope or the top of the package that encloses the proposal.

See the full Request for Proposals for detailed instructions as to the content and form for proposals. 

UCCOG may award contracts to the offerors whose proposal is the most advantageous taking into consideration the evaluation factors and criteria in the complete Request for Proposals. UCCOG may award contracts in whole or in part to one or more offerors. Union County reserves the right to make awards throughout 2024 and 2025 depending on needs and availability of new providers in the community. 

The UCCOG reserves the right to reject any and all proposals, or to increase or decrease or omit any items, or to waive any informality in any proposal(s).

Union County Council of Governments of Union County, Ohio, 233 West 6th Street, Marysville, Ohio, 43040, is responsible for the publication of this Notice.

Union County Council of Governments