Union County Records Commission

The Union County Records Commission is established by Ohio Revised Code section 149.38.  The Commission includes a member of the Board of County Commissioners, Auditor, Clerk of Courts, Prosecuting Attorney, and the Recorder.  The Commission has appointed the Records Manager & Archivist to serve as its secretary.  The Commission is required to meet at least twice every year, but may meet anytime upon the call of the chairperson.  

The Union County Records Commission has assumed records commission functions for a number of special taxing districts, whose boundaries are "coextensive with the territorial limits" of the county.  This is allowed by Ohio Revised Code section 149.412(B) after the entity requests such a designation and the County Commissioners assent to the transfer of records commission responsibilities.  The Union County Records Commission serves at the records commission for the following special taxing districts: Council of Governments (COG), General Health District (Health Department), Joint Recreation District, Land Reutilization Corporation, Marysville-Union County Port Authority (MUCPA), Mental Health and Recovery Board and the Soil and Water Conservation District.  The Union County Records Commission in the spirit of cooperation and collaboration also provides guidance and advice to other political subdivisions in the county that are ineligible to be part of the County Records Commission.  

The functions of the County Records Commission is to provide rules for the retention and disposal of records of the county, and to review Applications for One-Time Disposal of Obsolete Records (RC-1) and Schedules of Records Retention and Disposition (RC-2) submitted by county offices.  The Commission, at any time, may review any schedule it has previously approved and may revise that schedule accordingly.  Members also strive to protect and safeguard the records created by county offices and/or departments for public access and for long-term preservation and maintenance.  

  

   

  

Board Policies Meeting Minutes of the Union County Records Commission
Public Meeting Policy        May 28, 2009 April 26, 2016
October 26, 2009 October 10, 2016
Public Records Policy April 22, 2010 April 25, 2017
September 30, 2010 October 5, 2017
Records Request Form  April 28, 2011 April 26, 2018
July 19, 2011 October 30, 2018
October 11, 2011 April 30, 2019
April 24, 2012 June 4, 2019
September 27, 2012 October 29, 2019
April 25, 2013 April 30, 2020
July 18, 2013 June 30, 2020
September 24, 2013 October 29, 2020
April 29, 2014 April 28, 2021
October 21, 2014 October 27, 2021
May 14, 2015 April 27, 2022
October 1, 2015 October 19, 2022
October 29, 2015 April 26, 2023